NCJW is accepting applications for the following positions:
- Executive Assistant to the COO
- Development Associate, Special Projects
- Manager of Database and Development Services
- Legislative Intern
- Communications Intern
The Executive Assistant to the COO provides comprehensive administrative support to and works closely with the COO, NCJW Staff, consultants, vendors and members of NCJW’s Board of Directors. S/he serves as the COO’s liaison to staff particularly with regard to administrative HR issues. The Executive Assistant reports directly to the COO.
Duties and Responsibilities:
- Manage COO’s calendar, coordinate arrangements for meetings, telephone conferences and events; handle travel arrangements and confirm all appointments and reservations; coordinate tasks & schedules with COO daily.
- Handle all administrative human resources matters including onboarding of employees, set up and administrative maintenance of employee benefits. Maintain all personnel documents and records.
- Review correspondence and draft appropriate responses for the COO.
- Answer, screen and direct incoming calls and visitors as appropriate.
- Prepare, review and track monthly expenses for the COO.
- Establish and maintain the operational contact database files and records.
- Manage organizational files professionally and confidentially.
- Prepare information for use in discussions/meetings with staff and outside individuals.
- General administrative support including photocopying, word-processing, preparing invoices for approval, filing, faxing, managing mail and taking phone messages.
- Liaison between COO and staff.
- Work closely with Executive Assistant to CEO and other senior staff.
- Perform other duties assigned by the COO.
Qualifications and Skills:
- Bachelor’s degree from 4-year accredited college/university.
- Prefer 5 years of progressively responsible experience providing proactive administrative support to a senior level executive.
- Experience working in a human resource capacity experienced in onboarding employees, maintain personnel files, I-9, working with payroll and benefits vendors, serving as administrative resource for employees, managing all administrative aspects of hr function.
- High level of proficiency in Microsoft Office including Word, Excel, PowerPoint & Outlook. Experienced in setting up videoconferencing with gotomeeting or related videoconferencing services.
- Superior written and verbal skills.
- Meticulously organized with strong attention to detail.
- Displays high level of professionalism, maturity and confidentiality.
- Excellent interpersonal and communication skills with demonstrated ability to cultivate outstanding working relationships with colleagues, volunteer leaders and a diverse range of people.
- Proactive and able to work independently as well as part of a team.
- Resourceful and efficient with excellent time management skills and the ability to respond to requests quickly and effectively.
- Exercises good judgment, creative problem solving skills and good decision making ability.
- Energetic, positive, flexible and works well under pressure and tight timelines.
- Type at least 50 wpm.
NCJW is located on the Upper West Side of New York City, near Columbia University. To be considered for this position, please submit resume, cover letter including background and salary requirement to firstname.lastname@example.org. Please write Executive Assistant to the COO in the subject line. Compensation is commensurate with experience. Resumes will be reviewed as they come in and only selected candidates will be notified. Recruiters and agencies, please respect our NO PHONE CALLS policy. NCJW is an equal opportunity employer.
The Development Associate is responsible for supporting and enhancing NCJW’s support from institutional funders, primarily foundations. S/he also assists with activities to support a diverse fundraising program including event coordination, preparation of donor research and briefing materials, creation of informational materials, and management of mailing lists and other data. The Development Associate reports to the Chief Development Officer and works in close partnership with the Director of Major Gifts and the Manager of Annual Giving and Donor Relations.
- Create and maintain a comprehensive tracking system for foundation proposals, letters of inquiry, and grant reports, with an emphasis on planning for and successfully meeting deadlines and grant deliverables;
- Utilize donor database to track submitted proposals and donor activity; organize and maintain electronic and hard copy files.
- Plan and communicate deadlines and timetables to other staff; ensure that relevant staff in other departments are engaged in proposal developing and review;
- Assist in the writing and compilation of high-quality proposals, letters of inquiry, correspondence, reports, report attachments, and related materials; ensure timely delivery of final, polished documents;
- Track stewardship and promote recognition of existing institutional funders;
- Continuously identify and research new prospective foundation donors through a variety of sources, and coordinate and undertake outreach to secure meetings; selectively be in direct contact with donors and prospective donors;
- Provide writing support for proposals/letters required by leadership and assigned by the Chief Development Officer;
- Prepare briefing materials for donor and prospective donor visits (both individuals and foundations); research and compile individuals’ giving history and relevant information, using a variety of sources;
- Assist in event coordination for cultivation events, benefits, VIP travel, and meetings; help coordinate special appeals related to events;
- Assist in the management of mailing lists for various fundraising strategies; and
- Other projects as needed.
- Bachelor’s degree
- Excellent communication skills; both written and verbal
- Excellent organizational and project management skills: ability to prioritize projects, plan for and meet deadlines, manage others’ roles and timetables, handle several projects simultaneously and work well under pressure;
- Ability to seek and synthesize information, and to communicate in a compelling and succinct way;
- Ability to create and deliver polished, well-designed reports and materials;
- Computer literacy, including comfort using Excel, and some database experience;
- Disciplined self-starter who can set and achieve goals.
- Excellent interpersonal skills;
- Experience with Raiser’s Edge database;
- Knowledge and experience of fundraising and development functions;
- Proven grant writing experience with focus on private support from foundations;
- Ability to work well with diverse groups including internal and external audiences;
- Solid understanding of project and organizational budgets.
NCJW is located on the Upper West Side of New York City, near Columbia University. To be considered for this position, please submit resume, cover letter including background and salary requirement to email@example.com. Please write Development Associate, Special Projects in the subject line. Compensation is commensurate with experience. Resumes will be reviewed as they come in and only selected candidates will be notified. Recruiters and agencies, please respect our NO PHONE CALLS policy. NCJW is an equal opportunity employer.
The Manager of Database and Development Services (MDDS) administers, supervises and maintains NCJW’s donor information database (Raiser’s Edge). S/he is responsible for the timely and accurate recording of gifts and donor information, oversees the management of constituent lists, and supervises the correct use of the database by other departments, notably Communications, Membership, and Finance.
The MDDS reports to the Chief Development Officer and works closely with the entire Development team and with staff in the Finance, Marketing and Communications and Community Engagement areas. S/he supervises a Data Entry Assistant.
DUTIES AND RESPONSIBILITIES
- Ensure that the Raiser’s Edge database and database operations support the overall fundraising strategies of NCJW (including direct mail, membership, Annual Fund, special appeals, major gifts moves management, etc.);
- Determine security permissions for all Raiser’s Edge users and conduct all in-house staff training for those using the database; ensure that data standards are set and adhered to throughout the entire organization;
- Create, maintain and regularly update a manual of policies and procedures for gift and acknowledgement processing, donor information tracking, list management, reporting and queries, record retention, etc.
- Analyze and optimize code structures for Raiser’s Edge records, including those for Constituents, Attributes, Funds, Campaigns, and Appeals; ensure that codes and data structures support the needs of the Development, Finance, and Communications and Memberships areas;
- Recommend, undertake and document major data improvement projects to enforce consistency, streamline operations, improve data reporting, and otherwise support the effectiveness of the organization’s fundraising strategies;
- Establish regular, ongoing system checks to maintain data integrity;
- Ensure that gifts are recorded and processed in a way that reflects the donor’s intentions and aligns with appropriate categorizations for appeals and funds;
- Prepare weekly, monthly, quarterly and other necessary reports for distribution, including weekly gift reports to staff and Board; perform monthly reconciliation with Finance;
- Ensure timely processing of data for acknowledgement letters; organize and ensure appropriate retention of gift and donor documentation;
- Provide ongoing assistance to database users; fulfill users’ query and export requests; create customized queries, reports and dashboards for users;
- Manage contracts and relationships with Blackbaud and other technology suppliers, as well as database consultants;
- Obtain Raiser’s Edge updates and upgrades from Blackbaud, read all accompanying documentation, collaborate with IT support to prepare for upgrades, and train staff to use new features properly; and
- Maintain current knowledge of Raiser’s Edge and third-party plug-in applications such as Research Point, Import-Omatic and Convio Luminate; improve and troubleshoot their use and application throughout the organization to support the success of NCJW’s fundraising strategies.
- Bachelor’s degree required; strong experience in relational database administration;
- 4-5 years’ experience with Blackbaud’s Raiser’s Edge required, including strong experience with data clean-up, ‘moves management,’ list management, and creating highly customized reports;
- Experience in troubleshooting and resolving database integrity and performance issues; troubleshooting and optimizing queries and reports;
- Strong knowledge of backups, restores, and recovery models;
- Documentation skills for processes and procedures;
- Ability to work independently while also supporting a team;
- Strong analytical skills; excellent verbal communication and teaching skills; and
- Strong commitment to the mission of NCJW.
For over a century, the National Council of Jewish Women (NCJW) has been at the forefront of social change, championing the needs of women, children, and families, while courageously taking a progressive stance on such issues as child welfare, women’s rights, and reproductive freedom. NCJW offers volunteer legislative internships to college juniors, seniors, and graduate students during the academic year and over the summer. A small stipend is available for full-time summer interns. This is a great opportunity to learn first-hand about advocacy, grassroots organizing, and all aspects of the legislative process.
- Assist office staff in attending legislative hearings, briefings, national coalition meetings, rallies and press conferences
- Work closely with staff and lay leadership to implement legislative strategy and grassroots mobilization
- Be independently responsible for work on specified issues, including reproductive rights, women’s and children’s issues, health care, economic justice, civil rights, religious liberty, and international issues
- Learn about the internal workings of NCJW as a non-profit volunteer led organization
Strong writing and communication skills, ability to learn quickly, commitment to social justice issues. No previous professional experience necessary, just a willingness to learn and get involved. Background in legislative process preferred.
Flexible, Full- or Part-time (minimum 2 days per week during school year, 4 days per week in the summer)
Please email or fax cover letter, resume, short writing sample (3-5 pages max), and references. Applications considered on a rolling basis.
National Council of Jewish Women (NCJW), Washington Office
Amy Cotton, Senior Legislative Associate
1707 L St., NW, Suite 950, Washington, DC 20036
Phone: 202 296 2588; fax: 202 331 7792; email: firstname.lastname@example.org
NCJW is an equal opportunity employer.
The National Council of Jewish Women (NCJW) seeks a membership and communications intern to assist with NCJW’s messaging and online presence. Candidates should have a sense of effective social media tactics as well as strong writing skills. Interest in women’s issues a plus. Please note that this internship is unpaid.
Intern Will Assist With:
- Website, Facebook, Twitter, and Pinterest projects
- Information and photo research projects as assigned
- Entries on organization’s electronic communications
- Outreach to NCJW communities
- Interest in new media, communications, or journalism
- Excellent written communication skills
- MS Office computer skills, including Outlook
- Strong Internet research skills
- Familiarity with online communications (Facebook, Twitter, Pinterest, blogging, HTML, etc.)
- Excellent writing and editing skills
- Willingness to pitch in where needed
- Interest in non-profit and philanthropy
- Proven ability to meet stated deadlines as well as to work under supervision and independently
What You Will Gain:
- Opportunity to develop quality writing samples
- A personal meeting with NCJW CEO
- An important role in significant, long-term projects (social media, print publications, Israel program)
- A network of professional contacts for the future
- Exposure to multiple facets of a nonprofit organization
- A supportive, creative environment
Our office is located in the Interchurch Center (475 Riverside Drive, New York, NY 10115). Hours and schedule are flexible.
To Apply: If you are interested in applying for this internship opportunity, please submit cover letter, resume, and writing sample to Anoush Bagdoyan, Senior Manager of Communications at email@example.com. NCJW is an equal opportunity employer.
Applications considered on a rolling basis.